Leadership Inspirations Activities

Job Fair

Understand each other’s job roles and responsibilities

Duration

45+ minutes

Team Stage

Forming, Storming, Norming

Type Of Activity

Experiential Activity

Materials

Poster or flipchart paper, markers, sticky notes, pens

 

SUMMARY

 
Clarify job roles and responsibilities with this activity that allows group members to share with each other and provide helpful feedback or useful advice.

 

SET UP

  • Split your group up into their job titles or roles. You will probably have some people by themselves in a group (ie. President or Treasurer) and some people you may want to put in small groups (ie. Activities Commissioners or Class Presidents).
  • Give each person or group their own poster paper or flipchart and markers.

INSTRUCTIONS

  • Instruct each role to complete the following for their job on their poster paper:
    • Title: What is your job title?
    • Responsibilities: What are your responsible for in your role? Make sure to include all tasks, events, projects, etc.
    • Formal: What is in your formal job description?
    • Informal: What responsibilities do you have that aren’t included in your formal job description? 
    • “Committee”: Who do you work with or communicate with most closely for your role? What do those communications look like? (meetings, emails, group chats, check ins etc.)
    • New Ideas: What are the new, creative, or innovative ideas you want to bring to your role?
    • Strengths: What individual strengths do you bring to the role?
    • Opportunities for Growth: What things do you personally need to work on to be successful in your role?
  • Give everyone 10-15 minutes to complete this task. Move around the room to help answer any questions.
  • After everyone has had time to finish their poster ask them to place them around the room either on desks and tables or on free wall space.
  • Instruct everyone to move to a poster that is not their own. Every poster should have at least one person stationed there.
  • Pass out sticky notes and pens to each person.
  • They will have 20 minutes to explore everyone else’s  job roles and responsibilities. Give them 2-3 minutes at each poster before asking them to rotate to their right.
    • They should read and review the information shared on their poster and then respond using their sticky notes.
    • Safety: As the facilitator you should be rotating through the room as well, reviewing sticky notes for appropriateness.
    • Participants can respond in a few ways:
      • Comment: these should be insightful thoughts or realizations
      • Question: ask a question about something written or that hasn’t been answered/addressed on the poster
      • Suggestion: give a helpful or useful suggestion
    • Facilitator Note: Depending on how much time you have, everyone might not be able to visit every poster and that’s okay.
  • At the end of 20 minutes, ask everyone to write down any final responses and then return to their own poster.
  • They should spend time reviewing the sticky notes on their poster, taking notes, and adding to their posters.
  • Lead a discussion about what people learned and why this activity was important for the way your group works together moving forward.

VARIATIONS

  • For other large group reflection activities see Gallery Walk.
  • After completing this activity, try an activity like Needs and Offers so that your group members can communicate what they need from their team to be successful in their roles and what they can offer others to help them to be successful in theirs.

SAMPLE DEBRIEFING QUESTIONS

What?
  • What was the goal of this activity?
  • Did your group do well? What could have improved?
  • How did your group make decisions? Was it effective or ineffective?
  • How did your group manage conflict that arose?
So What?

Accountability

  • What are you currently accountable for as an individual and a group? Who holds you accountable?
  • What is effective accountability? Are our methods as a group effective?
  • What role do you play in your own accountability and the group accountability?

Alignment

  • Are we the only ones that define our purpose? What or who influences our purpose?
  • How do we communicate our purpose to new members or people outside of our group?
  • Why is it important that we all understand the purpose of our group/activity/etc.?

Project Planning

  • What has worked in other projects you have done? How have you dealt with setbacks?
  • How do you connect with the process of planning? Do you like it/not like it? How does this impact you/your group?
  • How do we manage our time? How does that affect our ability to complete our projects?

 

Now What?
  • What does this activity tell you about the strengths of your group? The areas for improvement?
  • What’s one commitment each person can make?
  • What are three lessons the group has learned that they can continue to work on?
  • How can we implement these lessons in our school/organization?
  • What can you do differently moving forward?